Coordinates arrivals and departures and ensures adherence to dispatch schedule, to ensure transportation is available in accordance with the operational plan. Works with mail processing to facilitate timely loading, unloading and dispatch of trips. Submits financial documentation for transportation to ensure accurate and timely payment to highway contract route (HCR) suppliers.

1.   Maintains and ensures compliance with daily dispatch schedules for dock operations. Monitors network trips, extra trips and alternative routings based on network and mail volume demand. Monitors the loading and unloading of mail containers. Coordinates load sequencing of outgoing trips based on service points network and local trips, to include timeliness and adherence to schedules. Ensures maximum trailer utilization, including lidding and double stacking. Liaison to suppliers and supplier escalation for late arriving/omitted service.

2.   Ensures all scanning requirements are being performed to load, unload, arrive and depart trips. Ensures proper labeling and compliance with Mail Transport Equipment Label (MTEL) requirements. Ensures timely closing, routing and dispatch of all mail containers within the assigned work area. Verifies mail is being routed checking labels and MTEL placards against dispatch schedules.

3.   Interacts with highway contract route (HCR) drivers on-site. Verifies driver and vehicle meet contractual requirements, such as arrival time, vehicle specifications, and driver affiliation. Escalates issues as appropriate. Checks with drivers to ensure compliance with contract, Department of Transportation (DOT) regulations and other requirements.

4.   Verifies accuracy and posting of transportation performance record of arrival and departure times (PS Form 5398) in all operations and docks. Reviews paperwork for accuracy to enable invoices to be paid timely and accurately.

5.   Completes and verifies accuracy of forms used to document trips and approve payments for contractors. Includes completing paper forms, such as PS Form 5466 for late trips and PS Form 5397 for extra trips. Verifies late and extra trips occurred consistent with the documentation. Submits forms daily to be entered into the system or may enter forms into the Electronic System Change Request (eSCR) system, to ensure accurate and timely payment. Documents trips in Surface Visibility (SV) system.

6.   Coordinates with contractors, Postal Vehicle Services (PVS) and freight houses to ensure trips are departing and arriving on time. Recommends arrangements for extra trips of service when necessitated by volume or unusual circumstances.

7.   Controls movement of vehicles in and out of the facility, issues yard assignments and gate passes to vehicle operators. Manages vehicle and facility keys, scanners, gas cards and schedules.

8.   Performs safety inspections and yard checks to ensure adherence to driver safety protocols in the yard, such as wheels chocked, motor in the off position, van/trailer conditions to include verifying the installation of E tracks, proper use of restraining straps to ?E?-tracks, and mail transport equipment being properly loaded and unloaded. Investigates vehicle accidents and prepares necessary reports and recommendations under emergency circumstances.

9.   Keeps informed on contract provisions for routes serving the facility such as loading agreements, correct sized vehicles, proper protection of the mail and other special conditions. Periodically inspects contract vehicles and reports deficiencies or irregularities to supervisor.

10.   Examines outgoing and incoming vehicles to determine degree of visibility compliance, utilization and adherence to highway safety regulations and reports irregularities to supervisor.

11.   Performs other job-related tasks in support of primary duties.

Supervisor Logistics Operations, Manager Logistics, or another designated supervisor.

Best Qualified

Motor Vehicle